The Psychology Behind Community Engagement at Events

The Psychology Behind Community Engagement at Events

When people come together at events, something special happens, but what sparks that magic? Let's explore the psychological factors that get people invested and eager to participate.

Inspired by psychology, creating engaged advocate communities at events has become a powerful strategy. Event planners must be more than logistics experts; they need to create emotional connections. Understanding what drives your audience can create unforgettable moments and powerful relationships that generate genuine word-of-mouth promotion. By focusing on community building, you can create a truly memorable event.

Sense of Belonging

Humans have an intrinsic need to belong. At events, this translates to a desire for attendees to feel part of something bigger. When event planners create environments where attendees feel a communal identity, they tap into this fundamental psychological need. This sense of belonging not only improves the attendee experience, but they also become invested, they're curious and they're contributing to the event on a whole new level. According to Maslow's hierarchy of needs, belongingness comes right after physiological and safety needs, making it a key factor in ensuring attendee satisfaction. Attendees who feel they belong are more likely to participate actively, return for future events, and spread positive word-of-mouth.

Shared Purpose

Events with a clear, shared purpose bring people together around a common goal. Something special happens when people from different walks of life unite around a shared passion and strong bonds are formed. Whether it’s a conference aimed at solving industry challenges or an event celebrating a shared interest, a well-communicated purpose helps solidify group identity and motivates participants to contribute actively to the event’s success.

Social Identity

From cliques to clubs, the groups we identify with (and are identified by) shape our identity and give us a reason to belong. At events, when attendees see themselves as part of a specific group (e.g., industry professionals, or enthusiasts of a particular subject area), they are more likely to engage deeply and advocate for the event. Group cohesion happens when you create content that resonates, targeted networking opportunities and exclusive group activities that reinforce the group’s identity.

Benefits of Engaged Communities for Event Organisers

Increased Attendance and Loyalty

 Engaged communities drive higher attendance numbers and loyalty. By creating a strong sense of community, you can retain attendees. When people feel connected to a thriving community, they're likely to become repeat attendees and proudly invite friends to join the event. Seasoned attendees routinely transition into unofficial ambassadors, increasing the buzz around the event and pulling in fresh attendees.

Enhanced Networking Opportunities

A strong community atmosphere enhances networking opportunities. Attendees are more comfortable and willing to interact when they feel they are among like-minded individuals. A strong sense of togetherness emerges, constructive dialogue flows, and individuals take away an increased sense of personal and collective growth.

Word-of-Mouth Promotion

Engaged attendees become advocates who promote the event organically. It's no secret that people tend to follow the crowd. When attendees have a great experience, they naturally want to share it with others. This grassroots enthusiasm is what generates new interest and takes an event's reputation to the next level. According to Nielsen, 92% of consumers trust recommendations from friends and family over any other form of advertising, making word-of-mouth an essential strategy for event growth.

Strategies for Building Engaged Advocate Communities

Pre-Event Engagement

Engagement should start well before the event. Get the buzz going by using social media, forums and email campaigns to establish a connection with your audience from the get-go. Create exclusive online groups where attendees can introduce themselves, share expectations and start discussions. A little prep work goes a long way, once you've created a sense of community beforehand,  the event itself becomes a launching pad for meaningful connections and real momentum. Virtual "meet and greet" sessions, teasers of event content and interactive polls can significantly boost pre-event excitement and engagement levels.

Interactive Sessions and Activities

 Design your event to include interactive sessions and activities that encourage participation. Specially designed breakout sessions, workshops and networking lounges are the perfect places to start building those relationships. Get attendees buzzing with real-time interaction through event apps. They can rate speakers, join live polls and create new connections with fellow attendees, all at their fingertips. Make networking a whole lot more enjoyable by incorporating game-like elements that encourage people to mingle and have a good time.

Post-Event Follow-Up

The event’s end should not signify the end of engagement. Community ties don't strengthen themselves; a thoughtful follow-up is necessary to keep them alive. Pick up where you left off with a friendly follow-up email and ask for feedback to show you're genuinely interested in what they think. Let the conversation simmer on social media or in online forums. The community stays active and engaged when you share event highlights, post recordings of past sessions and spread the word about what's coming up next. Regular updates and engagement activities can turn one-time attendees into lifetime community members.

Practical Tips for Event Planners

Know Your Audience

Understanding your audience is vital. What makes your audience happy? What are their pain points? By studying their demographics, interests, and desires, you'll gain a deeper understanding of what they're looking for and you can create content that speaks directly to them. It's time to flip the script: instead of sticking to a generic playbook, build engagement strategies that respond to the unique nuances of each group, resulting in interactions that truly matter.

Leverage Technology

Use technology to enhance the community experience. Event apps, virtual platforms, and social media can facilitate continuous interaction before, during, and after the event. When you throw live chat, polls, and networking tools into the mix, you get an environment that's electric and engaging. Why settle for an ordinary event when you can create an extraordinary one? By incorporating virtual or augmented reality, you can transport your guests to new and exciting worlds, making your event truly unforgettable.

Consistent Communication

Maintain consistent communication with your community. Between social media posts and email newsletters, make sure you are always finding new ways to loop attendees in on the latest developments, hint at upcoming events and keep the energy high, even after the curtain call. Transparency and responsiveness to feedback build trust and a stronger community bond. Use storytelling to keep your communications engaging, share success stories, highlight community members, and celebrate milestones to keep the momentum going.

Creating a community of engaged advocates can take your event to the next level. When you get to the heart of what drives your audience you will create loyalty and advocacy. It’s a win-win situation for you and your audience. Not only will you have increased your attendance rates, but you will have boosted your organic promotion and strengthened your brand.  

Need Expert Help?

Need help creating an advocate community for your next event? At Outsourced Events, our experienced team can help take your event to the next level. Tap into our expert knowledge and industry know-how. Call +44 (0) 330 460 6007 or email: info@outcourcedevents.com